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Introduction
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Definitions
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Acceptance of Terms
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Services Provided
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Client Responsibilities
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Fees and Payment Terms
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Confidentiality and Data Protection
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Intellectual Property Rights
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Limitation of Liability
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Indemnification
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Termination of Services
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Dispute Resolution
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Changes to Terms and Conditions
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Governing Law and Jurisdiction
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Contact Information
1. Introduction
Welcome to AH Dental Services. These Terms and Conditions govern the use of our dental billing services. By engaging with our services, you agree to comply with these terms. Please read them carefully.
2. Definitions
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"AH Dental Services" refers to our company providing dental billing solutions.
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"Client" refers to any dental practice or entity engaging our services.
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"Services" refers to dental billing management, claim submission, payment posting, and related services.
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"Confidential Information" refers to any proprietary or personal data shared between parties.
3. Acceptance of Terms
By signing a service agreement or using our services, you acknowledge that you have read, understood, and agreed to these Terms and Conditions. If you do not agree, you should discontinue using our services immediately.
4. Services Provided
AH Dental Services offers:
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Insurance claim submission and management
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Claim follow-ups and appeals
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Payment posting and reconciliation
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Detailed reporting on billing activities
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Additional billing support services as agreed upon
5. Client Responsibilities
Clients agree to:
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Provide accurate and complete information necessary for billing services
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Grant secure access to relevant dental practice software
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Cooperate with AH Dental Services in resolving claim-related issues
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Notify AH Dental Services of any changes in practice information that may affect billing processes
6. Fees and Payment Terms
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Service fees are based on a percentage of insurance collections, with a minimum monthly charge.
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Invoices are issued monthly and must be paid within the agreed-upon period.
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Late payments may incur additional fees.
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No startup costs, sign-up fees, or equipment purchases are required.
7. Confidentiality and Data Protection
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Both parties agree to maintain the confidentiality of sensitive information.
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AH Dental Services adheres to HIPAA compliance and ensures the protection of patient data.
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Client information will not be shared with third parties unless legally required or necessary for service fulfillment.
8. Intellectual Property Rights
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AH Dental Services retains ownership of any proprietary tools, processes, and materials used in service delivery.
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Clients may not use AH Dental Services's intellectual property without explicit permission.
9. Limitation of Liability
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AH Dental Services is not responsible for errors resulting from incomplete or inaccurate information provided by the client.
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We are not liable for losses due to insurance company policies or delays beyond our control.
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Our liability is limited to the total fees paid by the client in the three months preceding a claim.
10. Indemnification
Clients agree to indemnify AH Dental Services against claims, damages, or expenses arising from:
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Client-provided inaccuracies or errors in billing data
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Misuse of our services
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Violations of these terms
11. Termination of Services
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Either party may terminate the agreement with a 30-day written notice.
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AH Dental Services reserves the right to terminate services immediately in case of breach of terms, non-payment, or unlawful activities.
12. Dispute Resolution
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Any disputes shall be resolved through negotiation between the parties.
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If unresolved, disputes may be settled via mediation or arbitration.
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Clients agree to waive participation in class-action lawsuits against AH Dental Services.
13. Changes to Terms and Conditions
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AH Dental Services may update these terms periodically.
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Clients will be notified of significant changes in advance.
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Continued use of services after changes implies acceptance.
14. Governing Law and Jurisdiction
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These terms are governed by the laws of the applicable jurisdiction where AH Dental Services operates.
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Any legal disputes will be handled in the courts of said jurisdiction.
15. Contact Information
For any questions or concerns regarding these terms, please contact:
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Email: alexis.ddsbilling@gmail.com
By engaging in our services, you agree to abide by these Terms and Conditions. Thank you for choosing AH Dental Services.